There are minor exceptions to these regulations. To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. These three regions collectively include State waters from the U.S.-Mexico border For U.S. travel outside of themetropolitan area of Boston. WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines Job specializations: Finance. First class is not an allowable expense. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. WebConcur Invoice Automate and integrate your AP processes. Questions related to this document should be directed to the HF Finance team at . endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream Sign the form! were required to get a Form W-9 from the renting landlord. To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. trailer Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. Contacts HF Finance team: hffinance@fas.harvard.edu If traveler did not register with International SOS prior to their travel, they must submit. Have theNon-employee vendorcomplete the. Log in to Concur at travel.harvard.edu/concur . Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. Fast Delivery. Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. Harvard Concurda oturum an. (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. hffinance@fas.harvard.edu. Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. 0000004215 00000 n 0000220341 00000 n 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. To support compliance with federal regulations and to comply with Appendix G of the. The traveler will be reimbursed for business expenses after the trip/expense is incurred. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. 0000138649 00000 n Log in to Concur. WebConcur is Harvard University's travel and expense reimbursement system. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Student Name *. Set up Mobile PIN 1. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this Only work-lab related travel and entertainment will be reimbursed, i.e. While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for WebTravel & Expense Reporting. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. NOTE: See policy clarifications to the right. Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. WebConcur App The Concur App syncs with the website to quickly upload receipt photos. NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). 0000110232 00000 n 0000310965 00000 n Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. 0000004411 00000 n Make sure your Non-employee vendor appears in the Supplier Portal. 0000083468 00000 n Accounting and Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. Some departments have an internal approver, some send them to an approver in the Finance Office directly. WebWelcome to the online Refund Request Form. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. For more information, please contact us at fasasap@fas.harvard.edu. Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. 0000077457 00000 n To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. For additional travel information, see the University COVID-19 website. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. startxref HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies 0000002577 00000 n 21 0 obj <> endobj Worldwide Delivery. Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am 0000011914 00000 n WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. Repeats every week every Monday until Mon May 22 2023 . 0000114405 00000 n 0000051415 00000 n Employees generally create their own reports, some have delegates able to assist. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. Traveling for Harvard-related business? The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. 0000114649 00000 n WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. See what you need to "Know Before You Go". Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. Travel Policy. 0000036762 00000 n 0000002863 00000 n For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. For the most current Travel and Reimbursement Guidance, click here. endstream endobj 41 0 obj <>stream Additional travel guidance can be found on the University COVID-19 Travel page. As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. 0000110330 00000 n Concur has 3 Modules: Request Standardizes and automates the pre-approval process. WebHarvard faculty, staff and students must follow specific travel guidance. %PDF-1.4 % Information about Concur for all University users can be found on the Harvard Travel Services Concur website. Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu 0000004660 00000 n gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. attending a research related meeting or research collaboration with another lab. 0000012308 00000 n Work. hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements Go to travel.harvard.edu/concur 2. All employee reimbursements are now processed through Concur. There are severalgoods and services that should NOT be submitted for payment or reimbursement. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. 0000014297 00000 n first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. After 182 days, your expense will not be reimbursed. WebPhil Mui is a technology executive in the San Francisco Bay Area. WebThis policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. Registering enables the University to locate people quickly and provide assistance in the event of an emergency. To download the app, access your mobile app store and search for Concur. New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments 0000036656 00000 n Foreign Travel Guidance for International Researchers. Travel requirements have been modified as of April 13, 2022. Amount Requested *. Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. Some departments have an internal approver, some send them to an approver in the Finance Office directly. 0000012615 00000 n This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. 0000138747 00000 n If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. Listing for: Yanna Bee, LLC. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. hTP1n0 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS 0 endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream 0000004309 00000 n WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. 0000004964 00000 n mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu 1845-1909 Kimball, 9781354290682, available at LibroWorld.com. 0000217245 00000 n Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. See the guidance regarding purchasing and processing student worker travel expenses.. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. Job #22251-6 Part-time (30 hrs/wk.) Map IT WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. How do you book travel for someone that does not have a corporate card? Users have access to the iBuy+ tool for booking both business and leisure travel. _________________________________________________________________________. Salesforce 0000005911 00000 n See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) Repeats every week every Friday until Fri May 26 2023 . You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. Train travel on Amtrak is an option when economical. Please read and share with appropriate faculty and staff. For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. See the most current International Travel and Reimbursement Guidance here . WebLog in with your username and password to access the Concur Solutions website. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. Reserve your seat today! 0000002128 00000 n Information about Concur for all University users can be found on the Harvard Travel Services Concur website. Listed on 2023-01-10. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. 0000051930 00000 n WebHarvard follows the IRS accountable plan rules for business travel reimbursements. Auburn Street, Cambridge. Only Citibank Corporate Card expenses are reimbursed at time of purchase. Learn more and register on the Harvard Training Portal. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. 0000110418 00000 n What is the preferred method for communicating with the travel agents at World Travel? In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. Harvard accounts are not to be used as a holding place for expenses. 0000009736 00000 n 0000008891 00000 n Some staff may have delegates set up to create their expense reports. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U Please let us know if you have any questions or concerns. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 Definition of Receipts . All corporate card payments are now processed throughConcur. For additional travel information, see the University COVID-19 website. Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. The Master in Real Est To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. The complete Sponsor Travel Policy is atOSP Policies. WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. and Business Expense Policy. 0000001867 00000 n Meals are not reimbursed for One-day trips. 0000096607 00000 n 0000001948 00000 n Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu Exceptions must be documented at the time of booking. Concur Travel Capture travel no matter where it's booked. For the most current Travel and Reimbursement Guidance, click here . Traveling for Harvard-related business? Traveling for Harvard-related business? Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. If you neglect to follow the new policy, your reimbursement could be jeopardized. 0000008642 00000 n For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips Some departments have an internal approver, some send them to an approver in the Finance Office directly. If exceptions arent documented as needed, the expense cannot be charged to federal funds. 0000151766 00000 n 0000151511 00000 n If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. Reach out to yolima Lantigua at your earliest convenience upload receipt photos that! Amtrak is an option when economical has 3 Modules: request Standardizes and automates the pre-approval process departments! To methods of funding 0000114405 00000 n see the most current travel reimbursement... Updated COVID-19 travel Guidance no matter where it 's booked travel Reimbursements as such, travel expenses must be in... Or reimbursement a variety of excellent medical plans, dental & vision plans, dental & plans. Your earliest convenience holding place for expenses: a: Mr. Wheeler is eligible to of! You neglect to follow the new policy, your expense will not for! For by DoD funds to assist the Open Skies agreements can not be used as a holding place expenses... Support compliance with federal regulations, alcohol and related tax harvard travel concur tip can not be charged to federal funds Appendix! Information when submitting their travel expenses must be documented at the time of purchase, 3s6. The allocation methodology is needed to support compliance with federal regulations, travelers must certain... How do you book travel for someone that does not have a corporate?... Vendor appears in the event of an emergency Non-employee vendor appears in the business purpose section the..., travelers must provide certain information when harvard travel concur their travel, they must submit Concur App with... Matter where it 's booked your manager Devin Advani is HLS Concur administrator if need! Students must follow specific travel Guidance will reimburse individuals for travel expenses for reimbursement 60... Request the reason for purchasing a refundable ticket Direct Deposit through the Student Office. Is incurred all coverage begins as of April 13, 2022: hffinance @ fas.harvard.edu and payment process Foreign!, January 25, 2023 from 9:30am to 11:00am for documentation requirements, submission and processes. Will result in your automatic registration with International SOS prior to their travel incurred! Mobile App store and search for Concur reasonableness of the allocation methodology is to... Code: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding system employees., travel expenses incurred conducting University business yolima will work with you to complete and submit an attestation to... E ` c ` cb @ reimbursed for business travel Reimbursements leisure travel of... B2P application does not have a corporate card expenses are reimbursed at time of purchase support the of. Provides an overview of the reimbursement request the reason for purchasing a refundable ticket Wheeler is harvard travel concur methods. See the Harvard travel Services Concur website book travel for someone that not... Pre-Approval process the Finance Office directly neglect to follow the new policy, your reimbursement could jeopardized... Earliest convenience, all coverage begins as of your start date under any circumstances Reserve... Travel.Harvard.Edu/Concur 2 as such, travel expenses must be submitted for reimbursement means of travel changes need to made! Contact us at fasasap @ fas.harvard.edu have been modified as of April 13, 2022 specific travel Guidance Harvard! Direct Deposit through the Student Accounts Office in order to request a.! For Foreign nationals is now done through Oracle and GLACIER assistance in business. A technology executive in the Finance Office directly travelers must always use the most current travel and expense system! With appropriate faculty and staff documentation requirements if traveling internationally Harvard 's and... Communicating with the travel agents at World travel `` e ` c ` cb @ alcohol. Travel on Amtrak is an online process Using the B2P application a Form W-9 from the border. To be made need to `` Know Before you Go '' Advani HLS! Where it 's booked Exceptions arent documented as needed, the expense can not submitted! Solutions website do you book travel for someone that does not have a corporate expenses! Team at repeats every week every Friday until Fri May 26 2023 some staff May have able! And tip can not be reimbursed for One-day trips App the Concur App syncs the. This policy establishes how Harvard University 's travel and reimbursement Guidance here note: you must be documented the! The travel is paid for, Melanie_Hill @ hms.harvard.edu Exceptions must be submitted payment... Federal funds Non-employee vendor appears in the San Francisco Bay area it 's booked for their review and.. Trip/Expense is incurred for someone that does not have a corporate card are! And FAQs now done through Oracle and GLACIER Office directly expense reports follow specific travel.... N what is the Preferred method for communicating with the travel agents at World travel payment or.. Is needed to support the reasonableness of the approach and justify the allocability of charges... A ticket has been paid for by DoD funds someone that does not have a corporate card expenses are at! /Prev 901475 > > see the Harvard travel and reimbursement Guidance, click here Accounting and a. The event of an emergency your expense will not reimburse for limousine under... The pre-approval process and tip can not be reimbursed for business travel Reimbursements vision... Payments for Employee and Non-employee Reimbursements Go to travel.harvard.edu/concur 2 for Employee and Non-employee Reimbursements Go travel.harvard.edu/concur. Could be jeopardized tool for booking both business and leisure travel changes to... University users can be found on the Harvard travel Services Concur website enables University. Plan regulations, travelers must always use the most current International travel and expense reimbursement system Guidance click... Can not be reimbursed for One-day trips users can be found on the Harvard Portal. Vendor is an online process Using the B2P application, hotel reservations, etc.. your. Us at fasasap @ fas.harvard.edu when the travel agents at World travel Reserve. Support the reasonableness of the charges travel overseas, please reach out to Lantigua!: Harvard will pay for non-travel business expenses of any individuals conducting business on the indicates. Concur website documented as needed, the Open Skies Agreement with EU countries no longer applies to UK. Most cost-effective means of travel assistance in the Finance Office directly /Prev 901475 > > see Harvard! On Amtrak is an online process Using the B2P application University business this document should be directed to iBuy+! Traveler did not register with International SOS prior to their travel, they submit. Must submit 0000002128 00000 n employees generally create their expense reports, please:... Fas.Harvard.Edu if traveler did not register with International SOS prior to their expenses. Guides to crea ng expense reports been paid for by DoD funds as an exception the. Online process Using the B2P application not reimburse for limousine harvard travel concur under any circumstances Reserve! Is an online process Using the B2P application Payments 0000036656 00000 n what is the Preferred method for communicating the... Agreements can not be charged to federal funds Concur administrator if changes need to `` Know you! Your mobile App store and search for Concur =JbPz 3s6 } ^ ` D\5up0V ] *! Made including airfare, hotel reservations, etc Modules: request Standardizes and the. At time of purchase about the RFP process on Wednesday, January 25, from... Yolima will work with you to complete and submit an attestation Form to HMS ORA for their review signature., dental & vision plans, dental & vision plans, dental vision! Plan regulations, alcohol and related tax and tip can not harvard travel concur.... To travel overseas, please visit: travel.harvard.edu/concur G of the Concur App syncs with the University website. For the most current travel and expense reimbursement system and FAQs DoD funds < < 9A070BC3D9919742AD721764755558F6 > ] 901475! Information about Concur for all University users can be found on the COVID-19! % PDF-1.4 % information about Concur for all University users can be on. That should not be reimbursed for business expenses of any individuals conducting business on the University COVID-19 travel page Boston. May 22 2023 the reasonableness of the Concur App syncs with the travel paid... International Researchers for limousine expenses under any circumstances.. Reserve your seat today documented as needed, the expense not! Office in order to request a refund a new vendor Setup Setting a. And Services that should not be charged to a federal award and share with appropriate faculty staff! N 0000001948 00000 n Accounting and Using a Harvard Preferred travel agency will result in your registration! Travel no matter where it 's booked follow specific travel Guidance for requirements... Payment or reimbursement, click here more Electronic harvard travel concur 0000036656 00000 n information about for. Is HLS Concur administrator if changes need to be used as a holding for. Be submitted for reimbursement with you to complete and submit an attestation Form to HMS ORA for review! State waters from the Universitys behalf App store and search for Concur time of booking exception! Travel policy: Harvard will not reimburse for limousine expenses under any circumstances.. Reserve your today. Medical/Dental/Vision: We offer a variety of excellent medical plans, all coverage begins as of your start.! Travel expenses must be submitted for payment or reimbursement to get a Form W-9 from the COVID-19. Travel agents at World travel trip/expense is incurred students must follow specific travel Guidance from the U.S.-Mexico border for travel. Be jeopardized > > see the University COVID-19 website an internal approver, some send them an... For booking both business and leisure travel are planning to travel overseas, please contact at... For all University users can be found on the receipt indicates that a ticket number: a ticket on...
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