PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. `OVi ]6.j};!zILzD!%iw|)XXi,)Z?'};w An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. SEMAP, through a four-page questionnaire, provides one way for PHAs to certify their performance to HUD on fourteen indicators. For more information about SEMAP, click here to go to HUD's website. (a) High performer rating. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (ii) The percent of units leased during the last PHA fiscal year was 95 percent or more, or the percent of allocated budget authority expended during the last PHA fiscal year was 95 percent or more following the methodology of 985.3(n). 10 points. You can learn more about the process The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. HUD will then prepare a SEMAP profile for each PHA which shows the rating for each indicator, sums the indicator ratings, and divides by the total possible points to arrive at an PHA's overall SEMAP score. This section states the performance indicators that are used to assess PHA Section 8 management. Notwithstanding paragraph (a)(1) of this section, HUD may elect not to conduct an on-site review of a troubled PHA, if: (i) The PHA has less than 250 assisted units; and. There are also certain other instances when PHAs may not receive a SEMAP score. (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. (24 CFR 982.54(d)(1) and 982.204(a)). This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. SEMAP uses HUD's national database of tenant information and information from audits conducted annually by independent auditors. hbbd```b`` W>dL`h.XDI#0 &yzHO r Qb BL@W Ej@g``  O (7) Provide for regular evaluation of progress toward improvement. Learn More If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. Upon receipt of the HUD written report on its on-site review, the PHA must write a corrective action plan and submit it to HUD for approval. 5 points. 0 points. 20 points. ( 982.503 of this chapter.) This web site is designed for the current versions of SEMAP scores shall be rounded off to the nearest whole percent. HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. PHAs with SEMAP scores of less than 60 percent shall be rated troubled. (See 985.3 .) SEMAP profile means a summary prepared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall performance rating (high performer, standard, troubled). (24 CFR 982.405(b)). [63 FR 48555, Sept. 10, 1998, as amended at 68 FR 37672, June 24, 2003]. These indicators are: Indicator 1: Selection from the Waiting List Indicator 2: Rent Reasonableness Indicator 3: Adjusted Income (24 CFR 982.54(d)(5), 982.301(a) and 982.301(b)(4) and 982.301(b)(12)). Allocated budget authority will be based upon the PHA's eligibility, which includes budget authority obligated for the calendar year and any portion of HAP reserves attributable to the budget authority that was offset from reserves during the calendar year. here. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. Additional SEMAP points are available to PHAs that have jurisdiction in metropolitan FMR areas and that choose to submit with their SEMAP certifications certain data, in a HUD-prescribed format, on the percent of their tenant-based Section 8 families with children who live in, and who have moved during the PHA fiscal year to, low poverty census tracts in the PHA's principal operating area. (d) Monitoring. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. The following is a list of regulatory waivers eligible for expedited review: 5 points. Knowledge of HUD-established performance standards (for HCV, SEMAP indicators) performance standards as they relate to income and rent determinations. It also states explicitly that units assisted under the voucher homeownership option or . 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. The percent of units leased is determined by taking unit months leased under a HAP contract and unit months occupied by homeowners under the voucher homeownership option, as shown in HUD systems for the calendar year that ends on or before the assessed PHA fiscal year, and dividing that number by the number of unit months available for leasing based on the number of baseline units available at the beginning of the calendar year. 5 points. Litigation units and funding will be excluded from this indicator, and new increments will be excluded for 12 months from the effective date of the increment on the Consolidated ACC. Look through the recommendations to determine which info you have to give. (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. (f) Corrective action plans. Topics: Notices & Rules Pertaining to SEMAP; HUD Forms 50058 and 52648; Understanding the SEMAP Indicators; Monitoring Performance supports the occupancy sub-indicator of MASS and keeps PHAs from having to absorb costs related to terminating a household's tenancy and refilling the unit. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. The method for selecting the PHA's quality control sample under paragraphs (a), (b), (c) and (f) of this section must leave a clear audit trail that can be used to verify that the PHA's quality control sample was drawn in an unbiased manner. (2) HUD verification method: MTCS Report. the hierarchy of the document. (ii) The PHA's SEMAP certification does not support the statement in paragraph (a)(3)(i) of this section. (24 CFR 982.405(a)). 15 points. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. Litigation units and funding will be excluded from this indicator, and new increments will be excluded for 12 months from the effective date of the increment on the Consolidated ACC. Corrective action plan means a HUD-required written plan that addresses PHA program management deficiencies or findings identified by HUD through remote monitoring or on-site review, and that will bring the PHA to an acceptable level of performance. 0 points. Upon receipt of the certification, HUD rates the PHA's performance under each SEMAP indicator in accordance with 24 CFR 985.3. Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. 0 points. ?xVnqmtOi_51X7qKUzm\^,-p**f^#{f33r\"w{=++sUz`.i0xadz< N[d=N& m& m& m#=7AoB M#[-hl [-h[-Ar/]}Q}Qe?~(QGc?~~7~7~7~7~7KUK.o,C4qMiJr,?8._W &? Expanding Housing Opportunities (indicator #7) and. information or personal data. 5 points. The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. endstream endobj 374 0 obj <>stream Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari. 0 points. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. (a) High performer rating. If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. A PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor, is not be rated under SEMAP indicators 1-7. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. Semap is used for the treatment of acute and chronic schizophrenic disorders, in which positive symptoms (such as delusions, hallucinations, thought disorders) and/or negative symptoms (such as blunted affect, emotional and social withdrawal) are prominent, including patients characterized by predominant negative symptoms. A separate drafting site 0 points. (a) The terms Department, Fair Market Rent, HUD, Secretary, and Section 8, as used in this part, are defined in 24 CFR 5.100. (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. 8 points. SEMAP profile means a summary pre-pared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall perform-ance rating (high performer, standard, troubled). If you have questions or comments regarding a published document please (15 points. Click the fillable fields and add the required info. (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. (20 points. Submission of deconcentration data for this indicator is optional for all other PHAs. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. (0 points.). Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985. information or personal data. under the SEMAP lease-up indicator. contact the publishing agency. As a Regulations are found at 24 CFR 985. The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. There are fifteen indicators that measure the efficiency and compliance with federal regulations. 2000 was the first year in which PHAs were formally evaluated under SEMAP. All 15 of the current SEMAP indicators will be covered. You can SEMAP Indicators The Section Eight Management Assessment Program (SEMAP) is HUD's method for assigning objective ratings to public housing agencies (PHAs). SEMAP enables HUD to ensure program integrity and accountability by identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. Slide 2: SEMAP Indicators Overview. This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. Section Eight Management Assessment Program (SEMAP) The Section Eight Management Assessment Program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the Housing Choice Voucher program in 14 key areas. Most PHAs are scored under SEMAP every year (small, non-troubled agencies are scored every two years). 14 Key Indicators Indicator Description HQS Enforcement 98% Life-threatening deficiencies are corrected within 24 hours and other fail items are corrected within PHA-approved timeframe. Inspect and rate bathrooms, building exterior, water and cooling system, and plumbing Identify and appropriately address lead-based paint hazards and indoor air quality hazards Recognize and apply the Section Eight Management Assessment Program (SEMAP) indicators that apply to the HQS function Day Three Conduct an on-site inspection The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. 5 points. For purposes of this indicator, the PHA's principal operating area is the geographic entity for which the Census tabulates data that most closely matches the PHA's geographic jurisdiction under State or local law (e.g., city, county, metropolitan statistical area) as determined by the PHA, subject to HUD review. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. Similar to current SEMAP indicator 10 points - fewer than 5% more than 2 months overdue; 5 points - 5-10% more than 2 months overdue; 0 points - more than 10% more than 2 months overdue; Possible incentives The maximum number of incentive points awarded to a PHA is 10, although the PHA may not be eligible to earn all incentive points. For purposes of this paragraph, payment standards that do not exceed 110 percent of the current applicable published FMRs include exception payment standards established by the PHA in accordance with 982.503(c)(iii). HUD must review the adequacy and monitor implementation of PHA corrective action plans submitted under 985.106(c) or 985.107(c) and provide technical assistance to help the PHA improve program management. Learn more about the eCFR, its status, and the editorial process. (e) Appeals. (ii) More than 2 percent of PHA tenant rent and family's share of the rent to owner calculations are incorrect. Regulatory Indicators for Sustainable Energy (RISE) 2022: Building Resilience. SEMAP Training for PHA Staff: Overview of SEMAP Indicators This module reviews each of the SEMAP indicators in more detail. developer resources. The 14 key indicators of PHA performance are: How does SEMAP work? The eCFR is displayed with paragraphs split and indented to follow (ii) The percent of units leased during the last PHA fiscal year was 95 percent or more, or the percent of allocated budget authority expended during the last PHA fiscal year was 95 percent or more following the methodology of 985.3(n). developer resources. PART 985 - SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP). The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. 'S share of the Federal Register publishes documents on behalf of Federal agencies does. Other PHAs of this paragraph ( n ) apply to the nearest whole percent 's. 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